Faculty and Staff

Department Office Hours

Monday to Friday 8 a.m. – 4 p.m.

Closed from 12 p.m – 1 p.m. and statutory holidays

Useful Contacts

Please refer to our Administrative/Support Staff Contact Page for contact detailed information on office staff and their roles.

Bear Tracks

Log on to Bear Tracks using your Campus Computing ID (CCID, also known as your CNS ID) and password to access the "Instructor's Self Service" and "Employee Self Service" modules.


Log on to the PeopleSoft Employee Self-Service site using your Campus Computing ID (CCID, also known as your CNS ID) and password to access your:

  • Professional Expense Allowance (PEA) Claims, including printing a PEA form with your current balance;
  • Research Project/Grant Reports using Electronic Tracking of Research Awards and Contracts (eTRAC); and
  • Travel and expense claim activity.

How To - Grants and PEA Access

Guide to Self-Entry Travel and Expense Claims

Travel Expense Claims Procedure

Communications Resources

To access letterhead, logos and more communications assets, please contact Kateryna Barnes.

Direct Deposit

Staff are responsible for managing their own Direct Deposit online through Bear Tracks. For instructions on setting up Direct Deposit, please refer to Bear Tracks - Employee Self Service.


Staff mailboxes are located in Education South, Room 550.

Office Space

Staff are assigned office space in the department. Keys can be picked up in Education South, Room 551. Staff members are responsible for removing all files and personal items from their office space at the end of their term. For inquiries about office space and keys, please contact HR and Operations Assistant Sara Napp at snapp@ualberta.ca.


Keys can be issued for individual classrooms, and they are opened each day for centrally-booked classrooms. For access to a non-centrally-booked classroom outside of regular office hours, please contact HR and Operations Assistant Sara Napp at snapp@ualberta.ca.


Campus parking is available. For more information see the Parking Services website.


ONEcards serve as campus ID and provide access to University Health Services, Health and Fitness Facilities, Library services, and special discounts at the MicroStore. ONEcards are available to staff through the OneCard office. Personal information can be verified and updated through the ONEcard office at 780-492-7924 or onecard@ualberta.ca. For information on acquiring or updating a ONEcard, please refer to the onecard.ualberta.ca.

Library Privileges

Faculty and sessional instructors can obtain library privileges with a ONEcard. If you do not wish to obtain a ONEcard, sessional staff may obtain a Library Card Application form the Chair’s Assistant in the department. Once completed, the application may be taken to the circulation desk of the Herbert T. Coutts Library to obtain a card.


For all small copy jobs, two photocopiers are located in Education South 551. A PIN is required to use these machines. Please contact HR and Operations Assistant Sara Napp at snapp@ualberta.ca to receive a PIN.

For all larger print and copy jobs, staff are encouraged to use a University of Alberta preferred supplier: McCallum Printing or SUBprint.

Computers and Printing Access

A computer is available for staff use in the department workroom (Education South 551). Printing is available from these machines, as well as a printer cable for personal laptops. To set up printing drivers on any personal laptop, please enter a ticket through IST: ist.ualberta.ca/contact-us.

Professional Resources

Instructor Schedule

Instructor schedules are available on Bear Tracks in the “My Schedule” tab.

Class Roster

Class rosters are available on Bear Tracks. For information on how to view class rosters, please refer to the Bear Tracks User Guide.

Note: Class rosters can be downloaded from Bear Tracks into Excel. For information on how to download the roster to Excel please refer to the user guide. Please note that class rosters are subject to change. Instructors should monitor class rosters on Bear Tracks throughout the semester for updates.

Emailing Students

Instructors can email students through eClass or Bear Tracks using the Class Roster. Please refer to the Bear Tracks User Guide for instructions.


Educational Technology Support

For support with using eClass and and other teaching technologies contact the Faculty of Education Technologies in Education: Support and Solutions, Ed North 3-104.

For emergency needs related to classroom technology (e.g. computers, SMARTboards) contact IST: 780-492-9400

Centre for Teaching and Learning

Equipment Rentals/Bookings

Classroom equipment and laptops are available through Technologies in Education. Please refer to the Equipment Loans page and contact techined@ualberta.ca to arrange a booking.

Academic Integrity Resources

Instructor’s Policy Manual (Undergraduate)

Celebration of Excellence Nomination Form

To nominate students for the Celebration of Excellence, please submit nominations on the Nomination Form.

Graduate Instructor’s Policy Manual [COMING SOON]